October 18, 2024
Date: October 18, 2024
Job: Operations Coordinator
Town: Lunenburg, Nova Scotia
Term: Full-time starting December 9th, 2024
Salary: $45,000.00
Organization: Lunenburg School of the Arts (“the School”)
Our School is seeking a replacement for Katie Hall, who with her family is moving away from Lunenburg. Katie has been with us for five years and has been an integral contributor to the success enjoyed by our School. She will be genuinely missed by our instructors, our students, and our Board of Directors. We wish Katie and her family every success in their new community, and hope that they will pop in to see us sometime.
Vision:
The Lunenburg School of the Arts offers courses led by professional art educators and working artists. Its immersive approach challenges and provides spontaneous artistic opportunities. Our small and intimate class sizes allow students to work closely with instructors and each other, fostering self-expression in a safe and supportive atmosphere. We offer courses in a variety of mediums; our programs encourage exploration, discovery and development of skills and ideas. We are located in the heart of Lunenburg, a UNESCO World Heritage Site, a hub for music and cultural activities. With its historic townscape and a working waterfront, the Town of Lunenburg is our campus! Lunenburg is an artist’s haven rooted in history and the seafaring culture of Nova Scotia since 1753.
Our School is committed to being a community that welcomes and respects everyone and is committed to providing an environment free of discrimination.
Job Description:
Our School is seeking a full-time Operations Coordinator to report to the Board of Directors, and to be responsible for:
Operations:
- Assisting with the creation and execution of course/workshop schedules.
- Scheduling, managing, and marketing course/workshop schedules, Artist-in-Residence program, the Gallery, and special events.
- Attending and executing internal special events and courses/workshops.
- Light cleaning of studios prior to each term and when necessary.
- The purchase, distribution and inventory of supplies and materials.
- Organizing and maintaining inventory, supply shelves, and storage areas.
- Managing accounts with suppliers and researching new sources.
- Coordinating building maintenance and cleaning, when needed.
- Managing possible secondary employee.
General Administration and Communications:
- Assist in registering students by phone, internet and in-person, including taking payments, issuing payment reminders and welcome letters.
- Managing telephone inquiries and voicemail.
- Managing email inquiries.
- Communicating with instructors to ensure studios are equipped and ready for courses/workshops.
- Executing marketing campaigns via e-news, social medias, the school website, and the distribution of physical marketing materials.
- Assisting in fundraising programs, when needed.
Additional Info:
- This position is a full-time position, Monday-Friday, 40 hours per week, with some weekend or evening hours.
Requirements:
The ideal candidate should have the following qualifications:
- A university degree in a related field
- Practical employment experience in a customer-facing environment
- Familiarity and working knowledge of art materials and supplies
- An aptitude on the Mac platform
- Able to lift 25 pounds
- Experience using Microsoft Word, Excel, PowerPoint, and Adobe Illustrator.
- Social Media experience: Facebook, Instagram, MailChimp
- Possess strong organizational and interpersonal skills
- The ability to multi-task
- A valid driver’s license
- The ability to work flexible hours when needed.
Applications should include a resume and a cover letter. Applications to be delivered to our School during regular hours of 9am to 5pm, or via email to learn@lunenburgarts.org, to the attention of Honourable Wilfred P. Moore, Volunteer Chair.
Deadline: Friday, November 1, 2024, 5:00pm